Data Requirements for Pre-Order Models
This section contains a technology-independent view of the data requirements for Quotation and other pricing negotiation processes.  The individual business content and technology standards have specific requirements.

Some basic data items are common to many ordering processes. Most pre-order business documents contain these basic data items:

• Quantity to be shipped/delivered
• Date(s) to be shipped/delivered
• Part number or description
• Catalog (book) price and type of currency
• Quote numbers
• Contract numbers
• Buying party information
• Ship-To location

In addition to basic data items, different quote and pricing authorization types have different purposes and different data contents.

Ship-from-Stock and Debit (SSD) Data Requirements
Some basic data items are common to most SSD business documents. Most SSD exchanges contain these data items:

• Distributor identification - mandatory
• Supplier identification - mandatory
• End user identification - mandatory
• Contact names - optional
  • Usually ignored by systems, but useful if a document ‘kicks out’ of the system and requires manual trouble-shooting
  • Name and e-mail address, and optionally, phone number
• Ship-from-Stock and Debit indicator (to indicate that this is an SSD transaction)  - mandatory
• Product Identification (Item ID, Part Number, whatever) - mandatory
  • At least one of Buyer's part number or supplier's (vendor's) part number
  • Additional options: manufacturer's part number, GTIN
• Effective and expiration dates for pricing - mandatory
• Price authorization code -mandatory
• Pricing: At least one of the following (some suppliers may require more than one):
  • Book price (a/k/a/Catalog or Distributor in-to-stock price) per unit - mandatory
  • Adjusted price per unit (a/k/a discounted price, quoted price) - mandatory
  • Resale Price per unit (may be a retail price) - mandatory
• Price Unit of Measure (for each price field) - mandatory
  • Unit associated with the price (not the delivery quantity), e.g. per each, per hundred, per thousand, etc.
• Currency type - mandatory
• Credit amount requested per unit Book price - adjusted cost) - optional
• Extended credit amount requested per line item - optional
• Quantity Shipped - mandatory
• Quantity Unit of Measure - mandatory
• Distributor Invoice Number - mandatory
  • Invoice line number - optional
• Invoice Date or Ship Date – mandatory
• Buyer's Credit Memo Number - optional
• Seller's Debit Memo Number - optional

Responses to SSD Requests for Authorizations and Debit Claims Must Include:

• Accept/reject indicator - mandatory
• Reject reason code - conditional, if claim rejected

Debit Claims Must Include:

• Amount of debit being claimed

Meet Competition Quotes May Include:

• Competitor's name - optional
• Competitor's price - optional

• Eligible Products List
  • Device/Component (Part Number)
  • Effective and expiration dates of eligibility
  • Component price
  • Limitations, such as restrictions on which geography the end customer may be in
• Design Win Registration Request
  • Device/Component
  • End Customer Name
  • Information about end customer's product
  • Information about competitor's product (OEM's competitor?)
• Design Win Registration Response
  • Design Win Registration Authorization ID or Reason for Denial