CompTIA EIDX - Distributor Scenario 4

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EIDX Distributor Scenario 4
Electronic Components Distributor Quote Process, Version 1.0
Intended to be used when the buyer calculates requirements and places purchase orders with a distributor based on the quote/request and response process. The distributor frequently obtains current quotes from the OEM/supplier.

Overview (Use Case) Diagram

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Narration

Step Description

1. Buyer sends Request for Quote to Distributor

2. (Optional) Distributor sends Request for Quote to OEM/Supplier. The Distributor may also include Ship-from-Stock and Debit Authorizations in the quoting process.

3. (Conditional) If Distributor sent Request for Quote to OEM/Supplier, OEM/Supplier responds with Quote. The supplier should also include responses for any Ship-from-Stock and Debit Authorization requests.

4. Distributor responds to Buyer's Request for Quote

5. (Optional) Buyer transmits Contract Award to Distributor

6. (Optional) Buyer transmits Contract Award to OEM/Supplier

Activity Diagram

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Narrative

Step	Description
A.	At start state A, the end customer and distributor have a pre-established relationship. The end customer gathering quotes for items it may want to purchase.
1.	The end customer generates and sends a Request for Quote (RFQ) to the Distributor.
2.	The distributor processes the RFQ.
3.	If the distributor can respond immediately, the distributor generates and sends a Response to the RFQ (RRFQ), with the status set to either "Accept" or "Reject."
4.	The end customer processes the RRFQ.
B.	At end state B, the end customer has received an RRFQ with a status of "Accept" or "Reject". If the status is "Accept", the end customer can continue with the next step in the business scenario. If the status is "Reject," the process ends.
C.	Start state C indicates that a follow-on RRFQ should be generated if the the RRFQ indicated a status of 'pending'.
5.	If the distributor cannot respond immediately, and especially, when the distributor needs a a quote from the component supplier before responding to the end customer, the distributor generates and sends an RRFQ with the status set to "Pending."
6.	The end customer processes the RRFQ.
D.	At end state D, the distributor has sent a response that indicates that the status is "pending". The end customer should not continue on to the next step in the business scenario. The end customer should expect to see a follow-up response from the distributor within an agreed, configurable amount of time. The amount of time may be specified the Trading Partner Agreement. The end customer may launch an exception notice if the distributor's follow-on response is not received within the agreed, configurable period of time.
7.	The distributor generates and sends a Request for Quote (RFQ) to the component supplier.
8.	The component supplier processes the RFQ.
9.	The component supplier responds to the RFQ. The component supplier will send a status of either "Accept," "Reject," or "Pending." If the component supplier approves the authorization request, it may be approved only for a certain time period and specify effective and expiration dates.